Business Development Assistant

Profile

Reporting to the Assistant Business Development Manager the Business Development Assistant will support the Firm’s marketing and business development efforts under moderate supervision. The successful candidate must be a flexible, team player with great customer service skills and excellent communication capabilities, both written and oral. This is an ideal position for a career-oriented, self-starter with a willingness to take on more responsibilities with time and a commitment to “getting the job done.” The candidate must be able to manage multiple deadline driven assignments simultaneously. Duties for this position include, but are not limited to:
Job
Functions:
Business Development
Provides support on marketing and business development projects and initiatives.
Assist with preparation of pitches, proposals, presentations and other client-facing materials, utilizing existing content and, when needed, creating new content.
Assist with client development or business development initiatives and projects as the need arises from inception through delivery.
Work with the Business Development Director and Business Development Manager’s to provide tailored business development support to attorneys across multiple practice groups.
Assist with the coordination of practice group events, sponsorships, speaking engagements, etc.
Assist with ticket management for firm sports games and suites.
Assist with rankings and surveys and manage directory subscriptions, listings and submissions schedule.
Must be team-oriented and collaborative .
Technology/Database Management
Support the maintenance of all aspects of the firm’s CRM system, ContactEase, and its integration with other databases and information tools utilized by the firm.
Maintain contact information and target lists in the Firm’s CRM system to ensure focus on the Firm’s BD goals.
Assist in the creation of client communications and event invitations through the firm’s email marketing platform, Vuture.
Communication/Brand Visibility
Create, proofread and copyedit client-facing and internal marketing communications, including bios invitations, alerts, etc.
Assist in sourcing, writing, editing and placement of daily intranet “Difference Makers” entry.
Assist in sourcing, writing, editing and placement of periodic posts for Choate.com
Administrative
Coordinate and follow-up on action items from BD Initiatives.
Manage group’s various tracking spreadsheets in Pitchly.
Provide other administrative support to business development team as needed.
Additional responsibilities as requested.
Qualifications
Undergraduate degree or equivalent required; marketing/business/communications or other related degree a plus.
1-3 years of law firm experience preferred. Business Development experience is a plus.
Detail-oriented, organized and able to adapt to multiple shifting priorities in a deadline-driven, demanding work environment.
Excellent interpersonal and communication skills with the ability to work effectively with professionals at all levels.
Reliable team player with a positive attitude and strong commitment to producing work of the highest quality.
Must be able to complete moderately complex assignments with little or no supervision and apply common sense understanding and innovative thinking to carry out instructions.
Proficiency with Outlook, MS Word, Excel, and PowerPoint; knowledge of MS Access, website content management systems and CRM a plus.
Willing to work additional hours as needed.
Physical Requirements
Must have minimal physical mobility. Position may occasionally require standing, walking, reaching, and lifting up to 15 pounds.
Must have the ability to operate equipment such as a computer and copy machine.
Must have the ability to communicate clearly and to read and follow detailed instructions.
Must have the ability to prepare assorted documents and other related materials.
Must have the ability to work in stressful conditions under time deadlines.
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